MINUTES

1. Introductions and Review of Agenda

The agenda was reviewed and approved.

1. New Council Liaison

Mike introduced new Councillor Ralph Tapper, the new Town Council liaison for TETC.

1. Review and Approval of Minutes of Last Meeting (September 28)

The minutes were approved and the following updates provided:

(i) our EcoAction proposal went in just under the wire on October 1; Environment Canada has requested further information about the project, always a good sign. We now need to schedule a briefing with Council in order to get their approval in principle. A lot of logistical issues will need to be addressed and the town will want some input from their engineers.

(ii) the Well Aware workshop was very well attended and yielded lots of valuable information.

1. Gully Project Update

The Gully Project funding under EcoAction officially ended at the end of September but, with the financial help from the town and through our fundraising efforts, we hope to keep our Coordinator on board until the end of December.

Work on the concept and operations plan is proceeding well. Several sessions have been held involving adjacent landowners. Landowners’ concerns have clearly been expressed, particularly regarding increased traffic in the Gully and the need for adequate fencing to control the flow of traffic in the area. We have indicated to the landowners that we are prepared to look at incorporating adequate fencing in our future plans and fundraising efforts. Once the final draft concept plan is presented to the Committee next month, we will take it to Council for their consideration. The Committee is agreed that any and all negotiations with landowners regarding future infrastructure in the Gully is in the realm of Council’s responsibility and is beyond what we as volunteers can or should be doing. Madeleine and Shirley will meet soon to prepare a response to written representations received and to follow up on their suggestions for us to meet with affected landowners individually.

A proper survey of the wetland is becoming imperative as we move to the next phase, particularly the boundaries of the conservation zone. Ken Spence and CONA students have

- 2 -

offered to help map out the buffer zone but eventually a legal survey will be needed. Harvey will give Joe Dunphy a call to see what assistance he may be able to offer.

Madeleine will ensure that a copy of the most recent draft concept plan is provided to each Councillor. Harvey has spoken to Tina about the town taking over responsibility for maintenance at the Gazebo site. We need to follow up with an official letter.

There hasn’t unfortunately been enough time for the town to organize an event at the Gazebo for Halloween like we did last year. In response to an email from HTHS about a dance on Thursday, Shirley and Madeleine agreed to visit the Gazebo around 6pm to monitor activities in the area.

1. 3^rd Dinner and Auction, November 13

Preparations for this year’s dinner and auction are in full swing. Donations are starting to arrive and anyone wishing to help organize the event or raise funds should come forward soon. Tickets will be available very soon. We anticipate another successful and fun evening. Tickets are $30 each and include a three-course meal, live & silent auctions, raffles and door prizes. Ralph will check with the town about advertising the event on the town sign and possibly in the upcoming town newsletter.

Since it looks likely that we will follow our consultants’ suggestion regarding the building material for the classroom at HTHS, Harvey suggested we consider selling the supply of hemlock we have on hand. We could advertise in the “Buy and Sell” magazine for example, or auction it off. Harvey and Madeleine will make an inventory of what is on hand.

1. Quilt Raffle

Mabel Best has donated a beautiful “Magic Tiles” handmade quilt to the committee as a fundraiser for the Gully Project. Tickets are $2 each or 3 for $5 and will go on sale as soon as we receive the proper licencing. Only 600 tickets will be sold and the draw will take place on December 20. Anyone wishing to help sell tickets should contact Harvey Best or the office. The quilt is available for display if anyone would like to sell tickets at special events.

1. Incorporation and Charitable Status

Harvey distributed copies of draft incorporation papers for consideration. For some time now, we have been thinking that it is time for our group to incorporate in view of all of the projects and funding we get involved in.

The document will be brought back for further discussion next month. In the meantime, there are a few questions that Harvey suggested we think about:

(i) do we incorporate the TETC or just the Gully Project?

(ii) what do we specify as our purpose?

(iii) what name will we use?

- 3 -

(iv) what fee will we set?

(v) how many directors do we want?

(vi) what will be the conditions of membership? e.g. open to residents only?

One of the first things we will need to address is how to increase our membership. Consultation with Council will also be needed.

1. SAM Meeting, Grand Falls/Windsor, November 25 & 26

We have received an invitation to the upcoming SAM meeting in Grand Falls-Windsor. We can send up to 2 participants. Ralph will not be available. We will decide on this in the next few days. Deadline for response is November 15.

1. Web Site Renewal

The expenditure of $50 for renewal of our web site was approved.

1. Other Businesses

10.1 Trail Mapping Project

There are no recent developments to report on this project. However, Harvey will be meeting with Brian Winter, the new operations manager for the town, to brief him on this project and discuss where the town will want to go from here. Ken Spence may also be coming on board. We need to produce a trails brochure in the next few months.

10.2 Meeting Agendas

In addition to trying to keep meetings as short as possible, it was agreed that we should make a point of scheduling informative and interesting sessions on our agendas on topics of general interest.