MINUTES

1. Introductions and Review of Agenda

The agenda was approved with some additions under Other Business.

1. Review and Approval of Minutes of Last Meeting (October 26)

The minutes of the last meeting were approved.

1. Presentation of Draft Concept Plan for the Gully

Jerry Dick and Ralph Jarvis presented their proposed infrastructure plan and model for the Gully. Copies of the plan were distributed. The plan is the result of several months of work and consultations and it will provide a basis for further consultation and negotiations. The next step will be to present it to Council and get their direction of how to proceed.

Madeleine will check with Bob Codner and determine if the plan can be presented to Council at its next meeting and whether a date for the meeting with landowners has yet been set. It is likely that this latter meeting will not now take place until the new year.

Jerry will provide an additional 20 copies of the draft plan.

1. 2006 Budget and Other Financial Matters

Copies of our proposed 2006 budget were handed out. Shirley and Madeleine will be appearing before the town’s finance committee in early December to answer questions regarding our plans for next year.

1. Incorporation and Charitable Status

Harvey asked all members to review the draft incorporation document in preparation for a more detailed discussion in the new year. Likely a special meeting will have to be set aside for this alone. Additional copies of the document are available at the Gully Project office.

Incorporation will provide many advantages, not the least of which will be enhanced access to funding sources and liability protection for volunteers. We do not want to change our relationship with Council but an incorporated body will serve as an umbrella under which we

- 2 -

can do our work and raise funds. This will also enable us to obtain charitable status which will allow us to issue tax receipts ourselves.

Once we have a final document, we will need to brief Council. Harvey will discuss with the town if we might be able to avail of the town’s expertise to help us through the process.

1. SAM Meeting, Grand Falls/Windsor, November 25 & 26

Madeleine informed the Committee that we had not sent a representative to the SAM meeting due to EHJV’s last minute notification that they would not provide travel for the first leg of the trip, ie from St. John’s to Bay Roberts. Bob Schmiedendorf, who was supposed to attend on our behalf, found out the day before the meeting that the town/TETC would have to assume responsibility for this travel and unfortunately, there was no time for us to make arrangements. We will need to find out from Dianne Eastman if EHJV’s travel policy has changed. Our participation in SAM meetings is important and we need to find out if we will be expected to cover travel costs in the future.

1. Other Business

7.1 Trail Mapping Project

Harvey is trying to set up a meeting with Brian, Ken Spence and Bob Codner before Christmas to discuss what to do with the data base.

Harvey suggests that, in the new year, we update the data base to reflect changes in trails around town (e.g. Jones Pond access) and produce a trail brochure.

A problem has been brought to Harvey’s attention concerning access to trails on Crown land in the Gully Road area of town. He has asked Sandy to provide details in writing so we can take it to the town for investigation.

7.2 Morris Avenue Access to Father Troy Trail

Annette inquired about the possibility of placing a gate along this access trail to keep her ponies better separated from a neighbour’s stallion. The Committee suggested she send a written proposal to the town so it can be reviewed appropriately by Council.

7.3 Gazebos

Questions were raised regarding two gazebos built around town. Ralph indicated that the gazebo built along the cliffs overlooking Torbay Bight was currently the subject of an appeal.

We still have not heard back concerning the gazebo built in Withrod Pond. Our concerns were brought to the town’s attention last spring but we are not aware if they ever received a response from the province. Ralph will check with Brian on this one. We may want to bring our concerns to Tom Osborne’s attention.

- 3 -

7.4 Torbay Calendars

We will be participating in Ann Budgell’s Radio Noon Christmas Sale at the Fluvarium next Wednesday. We will have a table and will be selling our calendars and cloth grocery bags. Over a dozen community groups have been invited and a representative of each group will be interviewed during this live show.

Ralph will check with the School Council if they would be interested in using our calendars as a fundraiser, ie they sell if for $10 and give us $7. We still have plenty left and need everyone’s help in selling the remaining copies to raise much-needed funds for the Gully Project.

7.5 “Magic Tiles” Quilt

Tickets for Mabel Best’s beautiful quilt are going fast. Anyone interested in getting more tickets should contact Harvey as soon as possible. The draw date is December 20.

7.6 TETC Christmas Social

This year’s Christmas social will take place at Shirley’s house on Wednesday, December 14 starting at 8pm. Everyone is invited.