MINUTES

1. Introductions and Review of Agenda

The agenda was approved with the addition of the Explore NL Show at the Glacier

1. Review and Approval of Minutes of Last Meeting (April 27, 2005)

The minutes of the last meeting were approved with the following updates:

(i) Great Torbay Pick-Me-Up: Over 80 residents participated and so far 181 bags have been returned to the town. The schools have asked for an extension so they can continue picking up litter. We will be writing to the Grade 4 students to thank them for their efforts at getting students to participate this year. The raffle for prizes will take place when all clean-up is finished.

(ii) Backcountry Hike: Harvey is still away so we will check with him on this when he returns.

(iii) ATVs in the Gully: TETC will be sending an official letter to the RNC regarding ATV sightings in the Gully as a follow up to Mike’s Letter.

1. Property Beautification Awards - Update

The timeline for this year’s awards will be posted at the town and on the web site:

July 15: close of nominations

July 18: contact owners of nominated properties

July 25-29: preliminary judging

Around August 8: final judging

August 31: Awards night

Advertising will also be done on the Town sign, in our newsletter, in the town newsletter, in the Telegram Go Guide and in the Milestones section of the Northeast Avalon Times.

As in the past, winners will receive a plant from Traverse Gardens and a $100 tax certificate, with the overall winner receiving $200. Since local businesses are heavily involved in Come Home Year and it may be difficult to get donations of gifts like in the past, we will be looking at alternative like compost bins for the winners. Peggy will discuss this with her committee.

Regarding the participation of businesses in this year’s PBA, we will ask Shirley to contact Joan Joy and her group to coordinate contact with businesses. Madeleine will arrange to get a copy of the updated list of local businesses to Peggy.

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1. Come Home Year Celebrations Events

4.1 White Lights

As a way of marking CHY and welcoming visitors, we will ask residents to decorate their homes with white lights for the month of July and to turn them on at 10pm on Canada Day. Notice will be placed in the Town Newsletter, TETC/Gully Project newsletter, CHY Activity Report and the NAT. White lights are available at District Drugs and Canadian Tire.

4.2 PBA Garden Walkabout, July 24

Peggy will be contacting 5-6 of past PBA winners to arrange visits to their properties during the July 24 walkabout. The walkabout will start at the Town Hall and end at Traverse Gardens. We expect from 15-20 people. Because of events taking place that day at the Town Hall, we may need extra parking and will contact Keith Hogan about using his parking lot if needed.

4.3 BBQ at the Gully Gazebo, July 16

We will need volunteers to help out with preparation, serving, clean-up, etc. Tickets will be printed soon and will be pre-sold so we know how many of each dish (ie. moose burgers, hamburgers or hot dogs) will be required.

4.4 Full Moon Haunted Hike

We will encourage people to register so we know how many people to expect. We already have volunteers who are willing to dress up. This will require some organization and Madeleine will be contacting a folklorist to get some ideas.

4.5 Family Play Day

The Green Team will be helping Krista and Bob build a cardboard igloo for the kids. Donations of cardboard boxes will be sought.

4.6 Last Minute Clean-up

We will use whatever means available(newsletters, town sign, etc) to encourage people to clean up our town and its ditches before the CHY celebrations begin. Perhaps we could get the help of the Army Cadets who helped out a few years ago or the Scouts.

Apart from the special efforts which are being made for CHY, perhaps we need to look at whether enough effort is being put into keeping our community clean on a regular basis. Maybe more resources should be invested by the town in picking up litter in the future, especially as our town is growing so fast. Litter is an ongoing problem and there are eyesores around town. Beer bottles and Tim Horton’s cups are the most common items found around town roads and in the countryside. We welcome any ideas on possible solutions to this problem. This is an item for future discussion.

1. TETC/Gully Project Newsletter

The next newsletter, scheduled to come out in mid-June will be a joint one between the TETC and the Gully Project. We will fund it partly through our TETC budget at the town. There are

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more than enough topics to cover in this newsletter including CHY events, compost bins, clean-up, garbage boxes, thank yous to the schools, etc.

1. Composting Program

We have not received any word yet on our application. We will ask Mike to check for us. We have heard that the province has received funding to mount a composting program.

We have ordered 50 cloth grovery bags from Mill Lane which will be used as recognition items for volunteers. If our MMSB application is approved, we will be in a position to purchase cloth grocery bags for resale to the community. The bags will carry the Gully logo.

1. Other Business

7.1 Development Issues

Today was the deadline for public responses to the town’s proposed changes to the development regulations that would reduce the size of the rear yards in most serviced areas of the town. The change would allow larger houses on lots but the minimum size of lots will remain at 6,000sq.ft.

7.2 East Coast Trail Association Membership

It was agreed that we would renew our membership. Madeleine will complete the application and pass it to Rodney for processing. The ECTA should be added to our mailing list for our newsletters.

7.3 Explore NL Show at the Glacier

Volunteers are needed to help man our booth at this show. Madeleine will send an email around.