MINUTES

1. Introductions and Review of Agenda

Peggy will be acting TETC Chair while Shirley is on leave of absence.

Agenda approved with the additions of ‘break-ins at the Kin Centre.

1. Review and Approval of Minutes of Last Meeting (November 30, 2005)

The minutes of the last meeting were approved and the following updates provided:

(1) Incorporation is on hold for a while. Harvey has clarified the question of charitable status with Rodney who has confirmed that donation receipts issued on behalf of the town are eligible for tax exemption. We will need to determine what accounting procedure needs to be followed.

(2) Harvey has met with Dr. Simms regarding the trail mapping project. The data base requires some updating so we will be applying for a summer student from HRDC as in the past.

1. 2006 Budget and Other Financial Matters

Council has approved our budget for 2006 as submitted, ie $4000 for the TETC and $5,000 for the Gully Project.

We have been advised unofficially that our EcoAction proposal was unfortunately turned down, the main concern of the reviewers being piloting a technology that has already been proven. This leaves us in the position of being without EcoAction funding for the first time since January 2002. A new submission is being prepared for submission by March 1 which will focus on recycling, composting, community green spaces and a community outdoor market. We are also submitting an application for a Green Team for this summer.

Madeleine reported that the Gully auction at Clovelly had netted $5800. For next year, we may consider a dessert party instead of a dinner. The quilt raffle brought in a total of $1015 for the project.

There are still lots of calendars left. The price will be reduced to $5 in March. Madeleine will be sending sample copies to selected Newfoundland clubs across Canada. Copies of the calendars will also be sent to our major sponsors. We will need to promote our recycling program in order to generate more funds.

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1. 2006 Municipal Plan Review - Plan-Tech Request

The TETC has been asked to input into the 2006 Municipal Plan Review. Madeleine has contacted Plan Tech to check on timelines. A meeting will need to be organized to discuss the existing plan and prepare our submission. Areas of interest for our committee include conservation zones, protection of our green spaces, safeguarding the 10% open space in large housing developments, better long-term planning, etc. Anyone interested in helping out with the review, should contact Madeleine who will coordinate. The draft submission will be circulated for comment.

1. Planning for 2006 Neighbourhood Clean-up

This item was deferred to the next meeting.

1. Next Newsletter and Other Events

The next newsletter will be funded by the OTC project and should go out before the end of March.

We need to start planning for this year’s Open House. Since Easter is late this year, we may need to look at late April or early May. As discussed last year, we will look at a broader focus for this event, ie community fair theme. We hope to involve the schools so we will need to ensure there is no conflict with the Easter holidays.

We will speak to Ross about his gardening workshops when he returns from holidays.

1. Updates on Projects & Other Information Items

7.1 Gully Project

Madeleine will follow up with Bob Codner regarding timing of the presentation of the Gully concept plan to Council. In the meantime, briefing books are being put together for Council members.

The Q5 report has been submitted to EcoAction and we are expecting a cheque for the holdback soon.

Concerning staffing, Krista has returned to the Gully Project on a part-time basis, ie one day per week. We have reimbursed the town for the Gully Project Coordinator salary for the period November 1- December 9, 2005, as agreed to last summer.

7.2 Information Items for TETC Meetings

Following up on a suggestion made by Ross several months ago, Peggy suggested an interesting topic for a future meeting might be how to build willow furniture.

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7.3 Break-ins at the Kinsmen Centre

Following recent break-ins at the Kinsmen Centre, the town is installing a more sophisticated alarm system.